Job Openings

EMS - Admin. Assistant











Job Description - Administrative Assistant

SCEMS 2.13.00


            Chief Douglas


Effective:    Immediately      .         



            This operational guideline will define the role and responsibilities of the Administrative Assistant employed by Sumner EMS.  This job description does not necessarily cover every task or duty that an Administrative Assistant might be assigned.  The role and responsibilities listed will be used as guidelines for employee performance evaluations by upper command.


            The Administrative Assistant provide clerical organization to keep SCEMS operational.


  1. Prepares financial or statistical statements, reports, and analysis.
  2. Maintains a set of cost or expense records.
  3. Makes arithmetical computations.
  4. Audits documents for proper revenue and expenditure classifications.
  5. Codes data according to prescribed accounting procedures.
  6. Prepares financial statements and worksheets on expenditures.
  7. Posts and maintains journals and ledgers.
  8. Participates in management staff meetings.
  9. Schedules appointments/meetings for the Chief.
  10. Maintains crucial records and disseminates information as necessary.
  11. Interprets policies, rules and regulations as required.
  12. Analyzes and recommends methods for improving work flow in areas such as record keeping systems, forms control, and general office operation.
  13. Performs clerical duties.
  14. Enters data on a computer terminal.
  15. Prepares reports and keeps accurate records.
  16. May perform typing of various documents.
  17. Operates various office machines.
  18. Maintains a thorough knowledge of the HIPAA Privacy Rule and how it relates to their job function.

Work Environment/ Physical Demands

  1. The work environment involves the everyday risks or discomforts, which require normal safety precautions typical of such places as offices, meeting and training rooms, etc. The work area is adequately lighted, heated, and ventilated.
  2. Work primarily in an office setting under generally favorable working conditions. There may be some walking, standing, bending, carrying of light items, etc. No special physical demands are required to perform the work.

            Supervision Exercised/ Supervision Received

            The Administrative Assistant is a non- supervisory position that works under general supervision and reports to the Chief, who reviews work and is consulted on for unusual or complex matters.

Performance Standards

  1. Thorough knowledge of the methods and terminology used in fiscal record keeping.
  2. Thorough knowledge of departmental bookkeeping methods and procedures.
  3. Knowledge of routine auditing procedures.
  4. Knowledge of documents used for proper revenue and expenditure classifications.
  5. Ability to code data according to prescribed accounting procedures.
  6. Ability to perform clerical work with speed and accuracy.
  7. Ability to do arithmetical computations.
  8. Ability to use independent judgment in interpreting and applying procedures and precedent to specific cases.
  9. Ability to spell, punctuate, and use grammar correctly.
  10. Ability to establish and maintain effective working relationships.

Necessary Requirements of Work

     Graduation from an accredited four-year high school supplemented with additional training and education in office administration, accounting and secretarial science; strong organizational, interpersonal, and decision-making skills; good mathematical and communication skills; basic knowledge and understanding of EMS department issues; or any equivalent combination of education and experience to provide the following knowledge, abilities and skills:

-Thorough knowledge of acceptable office management practices and procedures, government purchasing and accounts management, equipment and secretarial techniques.

-Thorough knowledge of mathematical computations including addition, subtraction, multiplication and division.

-Considerable knowledge of computer software programs including word processing, spreadsheet and data base management applications.

-Considerable knowledge of departmental employee job duties and ability to cross-train.

-Thorough knowledge of acceptable business English including established grammatical form for preparing reports, correspondence and memorandum.

-Ability to become certified as a Notary Public

-Knowledge of interdepartmental relationships and reporting relationships.

-Knowledge of medical insurance coding, billing and reimbursement

-Knowledge of the administrative functions required to support departmental activities.

-Knowledge of the fees associated with various departmental activities and services.

-Some knowledge of departmental activities, jurisdictional authority, functions, etc.

-Ability to assist with compiling data and writing comprehensive reports utilizing acceptable grammatical form and practices.

-Ability to prioritize job related activities in an effective and efficient manner to ensure meeting established deadlines and reporting requirements.

-Ability to interact in a professional and effective manner with local and regional officials and the public.

-Ability to organize and maintain all documents, records and other information required for departmental activities.

-Ability to perform mathematical functions in a consistently accurate and thorough manner.

-Ability to deal with detailed and complex information in a consistently accurate manner.

-Ability to utilize computer hardware components and commonly used software applications including word processing, database management and spreadsheet applications.

-Skill in using office equipment including multi-line phone systems, computer programs (Word, Excel, Office and others), calculators, copiers, FAX machines, etc.

-Skill in typing and data entry (approximately 60 WPM).




Children's Library Asst. - Millersville

Millersville Public Library of Sumner County

Children’s Library Assistant Job Opening

Job Title:

Children’s Library Assistant

(1 position available)


Millersville Public Library,

1174 Louisville Highway, Millersville, Tennessee  37072


Sumner County Libraries

Position Type:

Part-time (20 hours/week)


Date posted:

September 4, 2018


Posting Expires:


Until filled

External posting URL:

Applications Accepted By: E-mail or Postal Mail


Subject line:

RE: Children’s Library Assistant Clerk


Millersville Public Library of Sumner County

Attn: Library Manager

P.O. Box 213

Millersville, TN 37072

Job Description

The employee will be expected to provide extended contact and communication with library patrons and guests, specifically children and adults attending story time programs. The employee will also be expected to engage children ranging in age from birth to age sixteen in reading stories, telling stories, singing songs, playing games, running programs, and creating arts and crafts. Other employee expectations include performing library clerical work associated with the functions of a library. All work will be performed according to well-defined procedures.

Role and Responsibilities

The Children’s Library Assistant Clerk primary role is to work mostly in the Children’s Library in order to efficiently serve all patrons and guests. Responsibilities include, but are not limited to, the following tasks:

  • Assist Children’s Librarian in preparation for and execution of engaging children and youth programs
  • Assist library patrons and guests with locating materials and with their use of computers
  • Check library books in and out of the library and explain borrowing procedures to library patrons
  • Shelve library materials with accuracy; assist in the cleaning and organization library materials
  • Answer telephone calls, transfer calls and provide information to callers
  • Operate office machinery such as the photocopier, fax machine, and computer

Minimum Qualifications

Possession of a high school diploma or a high school equivalency diploma.

Preferred Skills

The ideal candidate will have the ability to understand and follow both verbal and written instructions, to effectively speak and write, and to establish and maintain effective working relationships with co-workers, library patrons and the general public. The ideal candidate will also be self-motivated and able to use initiative and independent judgment, in addition to having creative abilities in storytelling, singing, and crafting.

The candidate must have the stamina for extended periods of walking, standing, sitting, bending, stooping and kneeling. The candidate must be willing to assume additional responsibilities as needed to assist in maintaining and operating the library.

The candidate must be willing to work some evenings and Saturdays.


Part Time Library Clerk - Gallatin Library


Job Title: Library Clerk

Job Type: Part Time: 20 hours per week

Salary: $10.00 per hour

Closing Date: Open until filled


Position Overview

This position works under the supervision of the Circulation Supervisor to perform the duties necessary in the Circulation and Reference areas to effectively facilitate library operations. The hours for this position are 20 hours per week, working the following days and times: Tuesdays & Thursdays 3:00pm-8:00pm, and Wednesdays & Fridays 1:00pm-6:00pm.


Duties and Responsibilities

  • Use technology on a daily basis: automated circulation system, e-book devices, & public computers.
  • Provide prompt, courteous, and direct assistance to customers with information regarding use of library materials, equipment, and services.
  • Keep the facility clean and neat, which includes: maintaining bathrooms & cleaning shelves & furniture.
  • Create and maintain library accounts, collect and reconcile fines, and circulate materials.
  • Efficiently operate common office machinery, such as: telephones, copiers, printers, and fax machines.
  • Present self as a positive, unbiased, and professional role model; which includes but is not limited to, having a pleasant attitude, refrain from using profanity, keeping personal beliefs (religious, political and otherwise) to oneself, and remaining professional with all library customers at all times.
  • Maintain confidentiality and respect individual privacy and rights in dealing with customer and/or employee records and personal information.  
  • Adhere to and enforce all library and county policies, procedures and restrictions.
  • Maintain and foster cooperative and courteous working relationships with public, peers, and supervisors.
  • May perform, or assist with, a variety of other duties as assigned or necessary for the daily operations of the library, including but not limited to: daily opening and closing procedures, serving customers of all ages, performing shelf reading, weeding, and routine shelving



  • High School Diploma or GED
  • Must have intermediate to advanced computer skills, including familiarity with Microsoft Office software, a variety of Internet browsers and e-mail service providers  
  • Stamina for extended periods of walking, standing, sitting, bending, stooping and kneeling
  • Must exhibit the ability to be a positive influence while representing the library


Other Desired Skills/ Abilities

  • Ability to communicate effectively using speaking, hearing, vision, and writing skills
  • Strong customer service skills, with the ability to manage multiple tasks, and people, in a polite and professional manner
  • Knowledge of standard library procedures, practices, and methods


The Sumner County Library Board and libraries of Sumner County do not discriminate on the bases of race, sex, religion, color, national or ethnic origin, age, disability, or military service in its policies, or in the admission or access to, or treatment or employment in, its programs, services or activities.


Applications can be obtained from the Sumner County website at Please submit resumes, and completed applications to the Gallatin Public Library at the Circulation Desk. If mailing, please send to:

Gallatin Public Library 123 East Main Street Gallatin, TN 37066 Attention: April Mangrum, Library Manager

Interviews will be conducted by appointment only.

Library Manager - Westmoreland


Job Type:

Full Time

Salary and Benefits:

Based on Experience and Certification

Post Date:



The  Westmoreland Public Library is seeking an innovative, customer-service driven, creative, and energetic Library Manager who has strong leadership skills, an ability to inspire staff, and a passion for serving as a hands-on and highly engaged manager. Successful candidates will communicate effectively, provide exceptional customer service, enjoy working with, learning and teaching new and emerging technologies, be at ease multitasking in a fast-paced public service setting and enjoy interacting with people of all ages from diverse backgrounds.

The Library Manager will:

  • Possess exceptional leadership skills to oversee and coordinate team members to effectively complete tasks;
  • Take initiative to creatively solve problems and possess sound decision-making skills;
  • Exhibit a high level of creativity for innovative services, programming, and outreach;
  • Maintain collaborative relationships with local community groups;
  • Have a strong working knowledge of Microsoft software and knowledge of Internet software and media applications, digital technologies, android and other software, electronic devices such as e-readers and tablets, video gaming equipment, and other technologies;
  • Interact with customers at the Customer Service Desk and assisting with information requests, technology assistance, and programming on the public floor.
  • Perform collection development and maintenance;
  • Complete other duties as assigned as necessary for the management of the library. 

Applicants are encouraged to submit a Cover Letter and Resume when applying.

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. Must be able to move freely throughout the library to file/retrieve library materials.


A minimum high school diploma or equivalent is required, although a college degree in library science or related field is preferred. 


A Library Manager without a Master’s Degree in library or information science will be required to obtain certification through the Tennessee Public Library Management Certification process.



  • Demonstrated ability to communicate effectively, verbally and in writing. 
  • Thorough knowledge of the theories, principles and objectives of library service. 
  • Knowledge of supervision, training, and staff utilization principles. 
  • Ability to plan, organize and direct a county library system. 
  • Thorough knowledge of library reference sources, print and online.
  • Considerable knowledge of cataloging and classification.
  • Working knowledge of budgetary relationships and accounting processes.
  • Ability to establish and maintain effective and harmonious working relationships with employees, government officials, other agencies, and the general public. 
  • Considerable knowledge of and experience with library automation, personal computers and associated software.
  • Knowledge of and experience with automated office equipment.
  • The ability to deal effectively, equally and courteously with the public consisting of all ages and personalities is required.


Previous library experience in an automated environment is preferred.  At least one year of supervisory experience is preferred.


Please send applications and resumes to

Sumner County Highway Open Positions

Employment Positions Available

Sumner County Highway Department has the following positions available for Employment:  Min. Class B Truck Drivers; Equipment Operators & A Shop Diesel Mechanic (Heavy Duty) with Min. Class B CDL, but Class A with haz-mat endorsement preferred.  Mechanic Applicants should have a minimum of 2 years experience. Applications can be completed Mon.-Thurs. between 7:30 am-4:30 pm at Sumner County Highway Department 1051 Old Hwy 109 North, Gallatin, TN 37066.